Introduction

It’s simple, how do we pay our bills and recharge our phones? Don’t we all use payment apps?

Long story short, digitalization has made our lives easier.  

With the advanced digital transformation tools, our tasks have been simplified, allowing us to perform actions with a single tap.

Businesses are implementing several new technologies, such as automation and artificial intelligence, to improve their operations and scale faster. 

With digital transformation, you can improve your team’s productivity,build agility and improve your bottom line under record time. 

Embracing digital transformation in your business will be easier if you know the right tools. This blog covers the top 10 digital transformation tools. 

Let’s get started. 

What are digital transformation tools?

Digital transformation tools are a collection of technologies, processes, and techniques that help organizations scale up by digitizing  their products, services, and functions, eventually boosting productivity.

These solutions  improve customer experience, reduce  manual labor, handle data analytics, conduct digital marketing, and automate many other tasks.

Top digital transformation tools

Let’s look at the best digital transformation tools used by high-growth companies across the globe. 

  1. Collaborative workplace suites

Information must be readily available for employees who need regular access to resources and data. To establish and grow your digital workplace, you must understand how to adapt effectively to using a collaboration suite.

Digital workspace suites are digital alternatives to traditional workplaces that function similarly to real offices for remote employees. These digitalization tools make it easier to manage knowledge, assure high levels of data security and improve cross-departmental engagement.

Your employees will have access to a wide range of tools for better cooperation and teamwork at work. Here data can be shared in real time.

For example, G Suite from Google includes many well-known digital transformation tools like Gmail, Docs, Drive, Meet, Workspace, and Calendar. 

  1. Team collaboration and Communication Tools

Communication is critical to the growth of any business. Businesses may operate in various ways, including remote, hybrid, and on-site modes, and they all require a flexible means of communicating internally. Remote businesses rely entirely on their online collaboration tools.

Companies can use the tools to create multiple channels for different teams for project management, communication, collaboration, file sharing, and designing custom bots. 

Slack, Skype, Zoom, and Discord are excellent communication platforms for organizations of all sizes. Hybrid teams choose more complex platforms like Microsoft Teams, Miro, or Spike.  

[Also Read: How to Optimise Your Team for Growth]

  1. Project Management Tools

Improved efficiency, a shorter time to market, and timely product delivery are proof of successful project management. 

Project management tools will assist your teams in assigning and scheduling activities, planning projects, keeping project timeframes, providing reports to management, tracking efficiency and progress. 

Some platforms include features for marketing departments and sales executives. You can quickly resolve complex tasks without going through your email or scheduling long meetings. 

Jira, Trello, Monday, and Asana are a few well-known project management tools.

  1. Document Management Software

Businesses should start with document digitization since they cannot become digitally transformed workplaces unless they migrate from paper documents to paperless offices.

Every enterprise should have a DMS to store, manage, update, and retrieve documents for potential use in the future.

You can find data and documents more quickly, manage document modifications, and prevent document loss with the help of these digitalization tools for document management.

ClickUp, Smartsheet, Teamwork Spaces, monday.com, and HubSpot are some of the best digital tools for business to manage documents. 

  1. Social Intranet Platforms

This collaboration tool connects your company apps to an intranet site. It enables you to access your suite from one interface, like a customized social media channel for internal usage.

Examples of intranet tools for rapidly expanding teams and businesses include Honey, Workplace by Meta, and LumApps.

You can create an effective intranet solution using a social intranet tool in collaboration with a communication app like Slack or Microsoft Teams.

LumApps is one social intranet tool that promotes employee collaboration and information sharing while connecting with collaborative tools and business applications. 

When managed correctly, intranet solutions enable human resources, internal communications, and IT departments to gather, store, and centralize all business information. 

  1. Cloud Storage tools 

Data storage is an essential element. Its loss might seriously affect your business.

The only way to avoid data loss and access essential resources anytime is by using cloud storage options.

Google Drive, Dropbox, Sync and iDrive are some free and paid tools offering cloud storage services.

  1. CRM Tools

This customer relationship management software assists businesses in managing and organizing customer service contacts. Emails, phone conversations, internet chats, and social media messaging are popular methods of engagement.

CRM tools are essential for understanding customers and providing customer-centric services and customized offers. The data is utilized to improve customer service and product development to meet consumers’ evolving demands.

This tool assists businesses in marketing by offering precise insights into what customers like and dislike about their products. Additionally, by offering information, it helps them with sales.

  1. CMS Tools

This content management system application allows you to upload, alter, and publish content online.. You can utilize user-friendly CMS platform features like pre-built templates and drag-and-drop options to modify your website without having to write any code.

The majority of companies maintain their websites using a CMS platform. Advanced  customization is possible with developer-friendly platforms like WordPress, Drupal, and Joomla. 

Content managers with less technical expertise can use HubSpot’s CMS Hub. The platform provides a wide variety of templates, drag-and-drop modules, and HubSpot tool connections.

  1. Digital Accounting Tools

Accounting is typically regarded as time-consuming and complex. It is one of the most crucial tasks in business that need high levels of efficiency, security, and accuracy. 

Fortunately, there are different tools to make accounting more seamless and effective. 

For example:

Freshbooks is an easy accounting tool helping small businesses manage their accounting activities. 

Quickly expanding businesses that require a scalable solution frequently go for  Xero or QuickBooks Online. With the help of these tools, you can process payments and invoices, automate reporting and invoicing, and examine your accounting anytime anywhere. 

Investing in digital tools and enabling your finance and accounting team can speed up procedures, reduce risk, and save money.

Sage, NetSuite, and SAP ERP are widely adopted digital accounting tools,

  1. Payroll Management Tools

Time-consuming manual and repetitive tasks can be avoided with the correct payroll management tool. This facilitates completing the task more quickly, precisely, and simply.

When transitioning a business, you must integrate solutions to automate key HR activities, such as payroll and expense processing. You can centrally manage employee absences, costs, project hours, career development, and other things using tools like Payfit, Workday, and Figgo. 

The system allows employees to submit and track expenditure reports and time off requests. This application saves HR and employees’ time on spreadsheets and table filling, allowing them to concentrate on more important tasks. 

Benefits of digital transformation tools

Here are the advantages of implementing a digital transformation in your business.

  • Improved productivity
  • Reduced human errors and better customer experience
  • Enhanced data collection and effective workflow 
  • Transparency
  • Cost efficiency 
  • Strong resource management  
  • Revenue growth
  • Increased agility
  • Better employee engagement and encourages digital culture

How can NeoITO help in digital transformation?

If you are looking to introduce scalable, productive and best digital tools for business, we can assist you create a customer-centric digital transformation tool. Contact NeoITO professionals who have built successful digital transformation tools.

FAQ

Why is Digital Transformation Important For Companies?

Digital transformation is crucial for changing the way businesses operate. Digitalizing company operations considerably enhances efficiency in workflow while cutting high costs and risks.

What are the 4 main areas of digital transformation?

Digital transformation comes in four types: business process, business model, domain, and cultural/organizational. Businesses usually have a great focus on organizational and process change.

How digital transformation helps businesses?

Digitalization helps businesses to improve the efficiency of their operations, allowing for automation and the creation of new value for employees and customers. Human mistakes are reduced, and operating expenses are lowered due to the decrease in the demand for workforce.

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