Big or small business - all of them deal with different teams with a goal to achieve. Most businesses have to juggle among managing diverse projects, customers, plans, tasks and more. So here comes the project management and project management tools for rescue.

According to the PMI, for every 1 billion dollars invested in the US, about 122 million dollars are wasted due to poor project performance.

Project management is an essential part of the business, and project management tools are like icing on the cake to maintain effective software development.

So managing the software project from the very first day to release is not an easy task. But it is possible.

Let's understand project management and how project management tools can benefit your upcoming/existing project. Let's get started.

Table of Contents

  • What is project management in software development?
  • Benefits of project management tools in software development
    • Clear goals throughout the development process
    • Quick planning
    • Management of team resources
    • Budget in control
    • Enhanced team collaboration
    • Effective time management
    • Accurate project tracking
    • Testing made easy
    • Easy Inclusion of New Members
    • Automated and accurate reporting

What is Project Management in Software Development?

Project Management Tool

Project management is defined as the application of knowledge, tools, skills, techniques along with human and material resources to reach the desired outcome of the project. The same applies while developing an app.

Nowadays, the software development industry is evolving rapidly. Managing the effective start-end process and handling the project after reaching the market is more important than ever.

Developing a mobile app includes different stages in the development and the release process, making it more complex. It also deals with a lot of deadlines. So managing a complex project requires proper project management and tools.

Project management in-app development includes planning, initiation, budget, human and material resources and more. Project management tools are essential for efficient handling of the resources for timely results.

Also, the people who own an app are not always techies. They usually want to know about the development process and the requirements in detail from their software product development company. So having a project management tool or a system will give a great advantage for an effective way to showcase and explain the project development to them.

So without a project management system or tool, it is challenging to achieve the result within the time limit.

Check out the Top 15 Design Tools For Mobile App Designers.

Benefits of Project Management Tools in Software Development

Benefits of Project Management Tool

Why is project management important? There are many reasons why an app development needs a project management tool and one important reason is it has its own set of benefits.

Let's take an in-depth look at the reasons why app development projects need project management tools.

1. Clear Goals Throughout the Development Process

Goals and vision are essential. It is necessary to understand the goals from the client side and explain them to all the team members.

But at last, we need a product that meets our goals. Project management tools ensure that the goals are not left unconsidered along with the development.

Project management tools help in setting clear goals throughout the development.

Understanding the client requirement and learning about the potential user group will give a clear picture of the goal. So setting a goal is made easy with project development tools.

2. Quick Planning

Many companies spend more time planning a project than developing one as they understand that improper planning leads to undesired results.

Project planning provides a clear picture of the works that are important and the works that are interlinked. By knowing it, project managers can assign tasks to the team members with the proper skill set like designing or developing.

Read more: Project Planning in Agile Methodology for effective planning.

3. Management of Team Resources

Usually, it takes quite a good amount of time to develop a product and numerous members from different teams are involved in it.

During this time, we will be using different tools for different purposes. Like one tool for communication, another one for sharing files, and more. Every project manager finds it difficult to store the information and files shared.

Project management tools help in the effective management of team resources by placing the files linked with the task for future references.

Also take a look at the 20 Tips for Managing a Software Project.

4. Budget Control

Using different teams, along with freelancers and more resources, it is easy to lose track of the budget.

But using a project management tool will give a clear picture of the expenses by providing an overview of the budget of the project. This helps you stick to your budget, avoiding further financial difficulties.

5. Enhanced Team Collaboration

While involved in a large project, the teams become large, and collaboration of the team with one another will be a huge concern for project managers.

When you use project management tools, you can effectively provide a collaborative environment for all team members.

If you need help from anyone, you can easily connect with the concerned member for help instantly through project management tools. It also provides chat history with proper backup for future references.

Internal and external communication with the team members will become easy and effective.

Learn how to optimise your team for business growth.

6. Effective Time Management

As we have a good number of tasks in the completion of app development,  there will be many deadlines to be met along the process. Ensuring no delays in any work will result in early completion.

Also, many works are interlinked and therefore one work needs to be completed before the other can start. So a delay may lead to multiple hurdles to complete the entire development process.

To ensure no delays, project management tools can help you in determining the estimated time for the work. And if the work gets delayed, project managers will automatically be notified.

Check out the 11 Time Management tips for entrepreneurs to boost their productivity.

7. Accurate Project Tracking

Knowing the time spent on every task is very important to determine the time needed for the upcoming work. Also, it helps you track and assess the work of each team member.

When future estimation becomes simple, it will render fast and quality results.

8. Testing Made Easy

Testing an app’s initial development will be like listing a considerable number of bugs and required improvements needed for the product.

And product management tools can help you ensure that these listed bugs are filtered out and the required improvements are made

If there are any other improvements that have to be added, the tools will notify the developers of them.

Plus, the project management tools can be a great stress reliever for developers during the app testing process.

While testing, project management tools will provide uncompromised good quality products through proper planning and assigning the works to the right team members.

9. Easy Inclusion of New Members

The same team is not available from the start to the end of the project. There will be some employees who won't be able to continue their work on the project or you will need some extra human resources to complete the project on time.

The inclusion of a new member to the team and explaining the workflow is not easy. But with project management tools, where everything is transparent and easy to understand, will help the newbie to adapt easily to the project.

And also within a certain time, it will provide a report on the work efficiency of the new member for better understanding to the project managers.

10. Automated and Active Reporting

One huge advantage of using the project management tools is that they provide automated reporting of the completed works.

You can easily filter out tasks by the assignee, reporter, team, any specific works completed and easily make a report accordingly.

These pre-built reports and dashboards make the life of the project manager easy by avoiding the pressure of deadlines. It also provides real-time reporting for both the team member and the stakeholders.

Conclusion

Project management tools serve the purpose by enhancing the result of the project, improving the focus of the team and applying effective time management. So be ready to improve productivity by adjusting yourself to the latest tools available in the market.

Choose the project management tool wisely for your next app development. and evolve as a successor in today's world.

Product development tools are such a plus during an app development. But there is always another option. Find the right technical support for your product and they'll takeover the project management, leaving you enough time to think and plan for your company's future.